Privacy Policy

Legal Notice and Disclaimer

These legal notices, as amended by us from time to time, set out the basis on which you may use this website and provide important information about the way we provide our services.

Omnia Strategy LLP is a limited liability partnership registered in England and Wales with registered number OC368522. Authorised and regulated by the Solicitors Regulation Authority of England and Wales (“SRA”) with registration No. 591237, whose rules and principles governing solicitors’ conduct are available at http://www.sra.org.uk/code-of-conduct.page.

A full list of members may be inspected by appointment, at our registered office:
c/o BDO LLP,
55 Baker Street,
London W1U 7EU.
Telephone +44 (0) 20 7486 5888.

This Legal Notice and Disclaimer details our obligations to you regarding our website. Please read this disclaimer in full before you use this website. Using the website constitutes your acceptance of the terms of this disclaimer. We do occasionally update this Legal Notice and Disclaimer so please refer back to it from time to time.

Use of the Website:

You are permitted to use our website for your own purposes and to print or download material from this website providing you do not modify any content without our consent. Material on this website must not be republished online or offline without our permission. The copyright and other intellectual property rights in all material on this website are owned by us. Save to the extent expressly permitted by this paragraph, no part of this website may be reproduced without our prior written permission.

Site Uptime:

We take all reasonable steps to ensure that this website is available 24 hours every day, 365 days a year. However, websites do sometimes encounter downtime due to server and other technical issues. We accept no liability associated with this website being unavailable at any time.

Links to and from Third Party Websites:

Any links to third party websites located on this website are provided for your convenience only. We have not reviewed each third party website and have no responsibility for such third party websites or their content.

If you would like to link to this website, you may only do so only after obtaining our prior written consent.  Where we grant such consent, you may: link to, but do not replicate, any page on this website and not in any way imply that we are making or have made any endorsement of you, anyone or anything connected to you, or any third party, save to the extent this has been specifically agreed in writing with us. If you link to our website in breach of this paragraph, you shall be liable to indemnify us fully for any loss or damage suffered because of your actions.

Exclusion of Liability:

We take all reasonable steps to ensure that the information on this website is correct. However, we do not guarantee the correctness or completeness of material on this website. Neither we nor any other party (whether or not involved in producing, maintaining or delivering this website), shall be liable or responsible for any kind of loss or damage that may result to you or a third party because of your or their use of our website. This exclusion shall include servicing or repair costs and, without limitation, any other direct, indirect or consequential loss.

Law and Jurisdiction:

This Legal Notice and Disclaimer shall be governed by and construed in accordance with English law. Any dispute(s) arising in connection with this Legal Notice and Disclaimer are subject to the exclusive jurisdiction of the courts of England and Wales.

Complaints:

We are confident of providing a high quality service.  However, should any client or non-client have any concern or complaint, we will aim to handle this promptly and appropriately.

Clients

In accordance with our client care responsibilities, we have a written complaints procedure and will handle any complaints in accordance with that procedure. In the event of a problem, a client is entitled to complain and should direct any such complaint to the relevant Primary Counsel and/or client relationship manager.

Upon request, we will provide a client with a copy of our complaints procedure. Such a request for a copy of this procedure should be sent in writing to the firm’s Chief Operating Officer, Mr N. Davis. This can be done either by post (to our office address) or by email to [email protected]

If for any reason, we are unable to resolve a problem between us and a client who is an individual or a charitable entity (to whom we have provided legal services), such a client may utilise the complaints and redress scheme operated by the Legal Ombudsman, Edward House, Quay Place, Birmingham, B1 2RA Telephone 0300 555 0333. If you are calling from overseas, please call +44 121 245 3050.  For further details, visit their website at www.legalombudsman.org.uk.

The Legal Ombudsman will generally not have the authority to deal with complaints from clients who are not individuals or charitable entities or to whom we have provided only non-legal services. Such clients may wish to take independent legal advice as to the actions they may take, if the problem cannot be resolved directly with us.

Non-clients

Should a person who is not a client have any complaint, this should be sent in writing to the firm’s Chief Operating Officer, whose details are above.

Cookie Policy

We use cookies on our website. By using our website, you agree to this Policy and you consent to our use of cookies in accordance with the terms of this Policy.

About Cookies

A cookie is a small file, which asks permission to be stored on your computer’s hard drive. If you agree, a cookie file is established and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

There are two main kinds of cookies: “session” cookies and “persistent” cookies. Session cookies only last for the duration of the visit to the website and are deleted from your computer when you close your browser whereas persistent cookies outlast user sessions, and remain stored on your computer until deleted, or until they reach their expiry date.

Cookies on this Website

We use session cookies on this website. We use cookies for the following purposes:

  • To recognise your computer when you visit our website.
  • To recognise your computer when you use our contact form.

Generally, we use cookies to help us administer this website and to improve the website’s usability for marketing purposes. We may also use cookies to identify which pages are viewed. This helps us analyse data about webpage traffic and improve our website in order to tailor it to users’ needs. We only use the gathered information for statistical analysis purposes; the data is not passed on or sold to third parties and is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.

Cookies do not contain any information that personally identifies you, a cookie in no way gives us access to your computer or any information about you.

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. By declining cookies, this may prevent you from taking full advantage of the website and restrict which pages are available.

Third Party Cookies

We also use third party cookies. We use Google Analyticsto analyse the use of this website. Google Analyticsgenerates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store and use this information. Google’s privacy policy is available at www.google.com/privacypolicy.html.Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies.

Privacy Notice

This Privacy Notice (“Notice”) describes how Omnia collates and uses Your Personal Data (as defined below) in accordance with the EU General Data Protection Regulation and other applicable data protection and privacy legislation. It tells You what Personal Data we collect, why we need it, how we use it, and what protections are in place to keep it secure.

Glossary

“Data Controller” means the natural or legal person, public authority, agency or other body that, alone or jointly with others, determines the purposes and means of the processing of Personal Data.

“GDPR” means the EU General Data Protection Regulation, as amended from time to time.

“Omnia”, “we”, “us” and “our” mean Omnia Strategy LLP.

“Omnia Personnel” means Omnia’s Partners, employees, consultants and any agency staff used from time to time.

“Personal Data” means any information we collect or use that relates to an identified or identifiable natural person (including You).

“Special Category Personal Data” means Personal Data that is especially sensitive, for example information revealing racial or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; health or sex life; or the unique identity of a person by processing biometric or genetic data.

“SRA” means the Solicitors Regulation Authority, which regulates the professional conduct of law firms and solicitors in England and Wales.

“You” means individuals (natural persons) whose Personal Data we process, including (but not limited to) Omnia’s clients, client personnel, counter-parties, counter-party personnel, consultants, witnesses, experts, suppliers, supplier personnel, job applicants and individuals to whom we send marketing communications. “You” does not include Omnia Personnel.

Data Controller

Omnia is the Data Controller in relation to Your Personal Data and is committed to protecting the privacy rights of individuals, including Your rights.

Who is responsible for Omnia’s compliance with its data protection obligations?

Our SRA-authorised Compliance Officer for Legal Practice (“COLP”) oversees compliance with our professional responsibilities and with legislative requirements, including compliance with this Notice and with the GDPR and other applicable data protection and privacy legislation. You can contact the firm’s COLP by email to [email protected] by post to our offices located at 30 Harcourt Street, London, W1H 4HU.

The GDPR requires organisations to appoint a Data Protection Officer where the organisation: (i) is a public authority; (ii) engages in large-scale systematic data monitoring; or (iii) engages in large-scale processing of sensitive Personal Data. Omnia is not required under the GDPR to appoint a Data Protection Officer.

How does Omnia obtain Your Personal Data?

In some circumstances, we may obtain Your Personal Data from You directly, including through Your use of this website or a job application, collaboration proposal or request for assistance.

Alternatively, we may obtain Your Personal Data from a third-party source. For example, we may collect information from our clients or our clients’ personnel, agents and advisors; other law firms or advisors that represent You; Your employer; other organisations or persons with whom You have dealings; government agencies; credit reporting agencies; recruitment agencies; information or service providers; and publicly available records.

What about Personal Data that You provide to Omnia?

If You provide information to us about someone else (such as one of Your associates, directors or employees, or someone with whom You have business dealings) You must ensure that You are entitled to disclose that information to us and that, without our taking any further steps, we may process that information in accordance with this Notice.

What Personal Data does Omnia collect from and about You?

We collect and use different types of Personal Data about You, which will vary in type and detail depending on the circumstances and purpose of processing. The following non-exhaustive list provides illustrative examples:

  • Personal Data about You: name, address, date of birth, marital status, nationality, race, gender, preferred language, job title, work life and restrictions and/or required accommodations, information about Your family life;
  • Personal Data to contact You at work or home: name, address, telephone, e-mail addresses, other VOIP and online communications contact details, and employment information;
  • Personal Data which may identify You: photographs and video, passport and/or driving licence details, electronic signatures;
  • Personal Data to process any payment we might need to make to You: bank account details, HMRC information and references (where applicable); and
  • Personal Data to monitor Your use of our website: IP address, traffic and location information, web-logs and other communication information.

Why do we need to collect and use Your Personal Data?

We need to collect and use Your Personal Data for a number of reasons. The primary purpose is to provide legal advice and services to our clients, which may involve the use of Your Personal Data in the following (non-exhaustive and illustrative) ways:

  • To contact You if You are involved in a matter we are undertaking for a client or prospective client, whether in Your professional or personal capacity;
  • To carry out investigations, risk assessments and client due diligence;
  • To analyse the practices of Your employer or other organisations and/or persons with whom You have dealings;
  • To review, draft and disclose correspondence and other documents, including court documents;
  • To instruct third-parties on behalf of our clients; and
  • For comparison/analytical purposes and to formulate legal opinions and provide advice.

We may also process Your Personal Data for effective business management purposes, which may involve the use of Your Personal Data in the following (non-exhaustive and illustrative) ways:

  • To engage, contact and work with consultants and suppliers;
  • To carry out internal reviews, investigations, audits;
  • To conduct business reporting and analytics;
  • To advertise and market the services that we provide;
  • To help measure performance and improve our services;
  • For recruitment purposes;
  • For regulatory and legislative compliance and related reporting; and
  • For the prevention and detection of crime.

What is Omnia’s legal basis for processing Your Personal Data?

Under the GDPR, Omnia must identify a lawful basis for processing Your Personal Data, which may vary according to the type of Personal Data processed and the individual to whom it relates.

Performance of a contract with You (where applicable):

Omnia is entitled to process the Personal Data it requires in order to fulfil its obligations under any contract with You. This will be the relevant legal basis if You are an individual client or consultant, supplier or other individual with a direct contractual relationship with Omnia.

Legitimate interests of Omnia or a third party:

We process some Personal Data on the basis that it is in our legitimate interests and/or the legitimate interests of a third party to do so. This will primarily concern the processing of Personal Data that is necessary to provide legal advice and services to our clients. Omnia’s legitimate business interest in such instances is the proper performance of its function as an authorised and regulated provider of legal services. Omnia’s clients’ also have a legitimate interest in obtaining (and more generally a legal right to obtain) legal advice and services.

Omnia’s broad interest in the provision of legal services as a basis for processing Your Personal Data, and our clients’ corollary interest in the receipt of such services, can be broken down into categories, including (but not limited to) the following:

  • The interest in contacting individuals relevant to Omnia’s work and our clients’ matters, which may involve the use of Your Personal Data;
  • The interest in reviewing documents and correspondence that have been disclosed to Omnia, Omnia’s clients and third-parties, which may contain Your Personal Data;
  • The interest in reviewing and analysing all evidence available to Omnia and its clients, which may contain Your Personal Data;
  • The interest in adducing legal arguments, creating documents and correspondence, which may contain Your Personal Data;
  • The interest in disclosing documents and correspondence, which may contain Your Personal Data, to various parties in the pursuit of Omnia’s clients’ objectives;
  • The interest in instructing third-parties on behalf of Omnia’s clients;
  • The interest in receiving payment from Omnia’s clients and third-parties and to facilitate payments to and from Omnia’s clients and third-parties; and
  • to facilitate all of the above, the secure management and storage of Your Personal Data, within our IT environment and hard-copy filing systems.

Omnia may also process Your Personal Data on the basis that it is necessary for our legitimate business interests in the effective management and running of the firm. This may include, but is not limited to: engaging consultants and suppliers and their personnel; ensuring that Omnia’s systems and premises are secure and running efficiently; for regulatory and legislative compliance, and related auditing and reporting; for insurance purposes; for recruitment and hiring purposes; for marketing purposes; and to facilitate, make and receive payments.

Omnia is satisfied that our processing of Your Personal Data within Omnia’s legitimate interests (whatever such interests might be) is justified and is not unwarranted on account of any prejudicial effect on Your rights and freedoms or Your legitimate interests.

Compliance with a legal obligation to which Omnia is subject:

In certain circumstances, Omnia must process Your Personal Data in order to comply with its legal obligations. This might include (but not be limited to) Personal Data required for tax and accounting purposes; for conflict-checking purposes, as required by the common law and applicable regulations, and more broadly for Omnia to fulfil its compliance and other obligations under relevant legislation and regulation.

More information relating to legal bases for processing Personal Data can be found on the website of the Information Commissioner’s Office (see details below).

Criminal records and other especially sensitive Personal Data

Omnia may be entitled to process any Personal Data relating to criminal records or Special Category Personal Data, for example because the information is processed for the purpose of exercising or defending legal claims or because such processing is required to protect Your health in an emergency.

Where we are not so entitled as a matter of law, we will obtain Your explicit consent to those activities. Where we are processing such Personal Data based on Your consent, You have the right to withdraw that consent at any time.

Direct Marketing

We may use Your contact details to send You marketing materials provided we have secured Your permission to do so. You always have the right to unsubscribe from any marketing.

Who receives Your Personal Data?

We may disclose Your Personal Data to third parties (outside of Omnia and Omnia Personnel) if (and only when) we have a legal basis to do. Such recipients include but are not limited to co-counsel, other solicitors/barristers/experts/foreign law firms whom we instruct on Your behalf, Omnia’s insurance brokers and underwriters, Omnia’s bankers, auditors and accountants. Omnia’s outsourced IT providers and other miscellaneous suppliers, HMRC; the Solicitors Regulation Authority; the Law Society; the Home Office and Passport Services; the other side/other parties on any given matter (lay and solicitor).

How do we protect Your Personal Data?

We have security arrangements in place to guard against unauthorised access, improper use, alteration, destruction or accidental loss of Your Personal Data. We take appropriate organisational and technical security measures and have rules and procedures in place to ensure that any Personal Data we hold is not accessed by anyone unauthorised to access it. We have in place, and abide by, a specific information security policy about the security standards used to protect Your Personal Data.

When we use third-party organisations to process Your Personal Data on our behalf, they must also have appropriate security arrangements, must comply with our contractual requirements and instructions and must ensure compliance with the GDPR and any other relevant data protection legislation.

Is Your Personal Data transferred to “third countries” and, if so, what safeguards are in place?

In accordance with this Notice and the provisions of the GDPR, we may transfer Your Personal Data to organisations located in “third countries” (those outside of the EEA). In addition to the security arrangements mentioned above, in relation to our engagement of third-party organisations, where such transfers are required we will ensure that Your Personal Data is adequately protected. For example by using encrypted USBs, secure document transfer or file-sharing sites and/or having a contract governing the transfer that  contains specific data protection provisions that have been adopted and endorsed by the European Commission or a relevant data protection authority.

How long will Your Personal Data be retained by Omnia?

It is our policy to retain Your Personal Data for the length of time required for the specific purposes for which it is processed by Omnia and which are set out in this Notice. However, we may be obliged to keep Your Personal Data for a longer period, for example, where required by our legal and regulatory obligations or in order to ensure we have effective back-up systems. In such cases, we will ensure that the storage of Your Personal Data continues in accordance with this Notice. We restrict access to any archived Personal Data to senior management and ensure that all Personal Data remains securely held and remains confidential.

What are Your rights?

The GDPR generally affords individuals a right to access their Personal Data, to object to the processing of their Personal Data, to rectify, to erase, to restrict and to port their Personal Data.

We have specific procedures in place in relation to Subject Access Requests (“SARs”) that You may be entitled to make. Put simply, a SAR is a request made by You, which requires us to provide You with details of Your Personal Data, which we hold, and process and a description of how we process it. Any questions or requests should be submitted in writing to the firm’s Chief Operating Officer, Mr N Davis, by email to [email protected] by post to our offices located at 30 Harcourt Street, London, W1H 4HU.

There are exceptions to the rights of individuals in relation to their Personal Data and, particularly when we are processing Your Personal Data for the purpose of providing legal advice to our clients, Your rights may be limited. We will, at all times, respect Your Personal Data and seek to be as transparent as possible but please be aware that, in some instances, we may be restricted from even acknowledging that we process Your Personal Data.

How to make a complaint

If You are unhappy with the information provided in this Notice or have concerns about the way in which Omnia processes Your Personal Data You may in the first instance contact Omnia’s COLP (see above). If You remain dissatisfied then You may submit a complaint directly to the Information Commissioner’s Office at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, United Kingdom www.ico.org.uk.